Regio: België
Functieomschrijving
You carry out all administrative activities as they develop on a day-to-day basis and require immediate attention;
You are responsible for developing and keeping up-to-date the general project, construction and safety files, technical documentation, technical scopes, document control system and the tracking of Purchase Requisitions in SAP;
You will support the project team in storing all project related documents on extranet.
Furthermore you coordinate all secretarial work of the site team, inclusive setting-up meetings, preparing agendas, making minutes of meetings, etc;
In order to coordinate the works with the Central Engineering Department, you will have to work closely with the staff of the Central Engineering Department, also located in Visé.
Principal Duties
Responsible for the compilation, administration, routing, filing and distribution of site related documents;
Sets-up meetings, sends out the invitations and issues the minutes of meetings;
Expedites the timely issuing of minutes of meetings, weekly and monthly reports;
Ensure documents filing is up-to-date, including filing on extranet;
Sets-up and maintains an efficient and transparent document/drawing file system;
Sets-up and maintains a record of the latest status of all received drawings, engineering data and other documents;
Assists and administers filing on extranet;
Sets-up and maintains a record of extra work performed by contractors, ensures all extra works are introduced in SAP (Purchase Requisitions);
Prepares purchase requisitions in SAP system, receives and distributes for approval invoices (all in our SAP system);
Prepares and maintains a record of the raised requisitions in SAP and co-ordinates with the Purchasing Department.
Profile and skills
Excellent skills in English, French and Dutch (advantage);
Excellent computer skills (Word, Outlook, PowerPoint & Excel, SAP = advantage);
Ability to work independently;
Ability to integrate into a team;
Good communication and interpersonal skills, organization skills, flexibility, accuracy and take initiative.
Duurtijd
Interesse? Stuur uw CV en motivatie naar martin@netwerkbelgium.com
